Job Opening: Administrative Assistant

REPORTS TO: Director of Administration

POSITION SUMMARY: The Administrative Assistant provides administrative and
bookkeeping support for the daily functions of the Administrative Offices.

DUTIES & RESPONSIBILITIES:

• Works collaboratively within all levels of the organization and across departments to cultivate a positive culture and team approach to fulfilling AWS’ mission
• Processes Accounts Payable and Accounts Receivable
• Provides administrative support as needed to the Directors including calendar management, meeting coordination, office support and special projects
• Serves as the receptionist for the Administrative Offices
• Coordinates office supply and program orders for all departments
• Collects, opens, sorts and delivers all mail; responsible for all postage needs
• Maintains and updates all subscriptions and memberships
• Delivers deposits to the bank as needed
• Maintains files for general administration, facilities and fleet
• Remain knowledgeable and in compliance with AWS Personnel Guidelines, applicable State and Federal laws and AWS policies, procedures and programs
• Supports AWS programming as needed

EXPERIENCE/ATTRIBUTES DESIRED:

• Prior bookkeeping experience
• Excellent written and verbal communication skills
• Attention to detail
• Strong organizational skills and ability to multi-task
• Self-starting attitude with the ability to work independently as well as part of a team; ability to work with a variety of personalities
• Solid computer skills and competency in Microsoft Office Suite and QuickBooks
• Ability to maintain a high degree of confidentiality
• Ability to maintain a valid driver’s license