Job Opening: Administrative Coordinator

REPORTS TO: Director of Administration

POSITION SUMMARY: To coordinate the administrative and bookkeeping functions as well as special projects to support the organization.

DUTIES & RESPONSIBILITIES:

• Works collaboratively within all levels of the organization and across departments to cultivate a positive culture and team approach to fulfilling AWS’ mission
• Processes accounts payable, accounts receivable, credit card statements, and reconciles accounts
• Processes cash deposits for all departments
• Coordinates and assists with special projects and events
• Serves as the receptionist for the administrative offices
• Oversees office supply inventory and coordinates purchasing activities
• Collects, sorts and delivers mail and packages, handles all postage needs
• Maintains and updates all subscriptions and memberships
• Maintains files and licenses for general administration, facilities and vehicle fleet
• Remains knowledgeable and in compliance with AWS Personnel Guidelines, applicable State and Federal laws and AWS policies, procedures and programs
• Supports AWS programming as needed

EXPERIENCE/ATTRIBUTES DESIRED:

• Prior bookkeeping and administrative experience required (1-2 years)
• Excellent written and verbal communication skills
• Attention to detail, strong organizational skills, and ability to multi-task
• Self-starting attitude with the ability to work independently as well as part of a team; ability to work with a variety of personalities
• Solid computer skills and competency in Microsoft Office Suite and QuickBooks
• Comfortable learning and using a variety of payment platforms and software programs 
• Ability to maintain a high degree of confidentiality
• Ability to lift up to 40 lbs
• Ability to maintain a valid driver’s license